THE ESSENTIAL PHOTO BOOTH TERMS & CONDITIONS
By completing our Booking Form you are agreeing to and have accepted the following terms and conditions of hire:
The Booth – The Essential Photo Booth
The Customer – The person booking The Essential Photo Booths for their event
1. DEPOSIT & PAYMENT
A deposit of 50% of the total invoice is required to confirm any booking of The Essential Photo Booths services. The 50% deposit covers any administration costs and secures the services of The Essential Photo Booth. This deposit is NON REFUNDABLE. Reservations are made on a strictly first come – first served basis. Dates will only be secured upon receipt of the deposit. Cancellations made less than 2 weeks before booking date will not be refunded.
2. BOOTH AVAILABILITY
We will do our best to provide you with your booth of choice, but please note that the booths are subject to availability and booked on a first serve basis.
3. ACCESS, SPACE, & POWER FOR THE PHOTO BOOTH
The customer will acquire permission from the event venue and arrange for an appropriate space for the Photo Booth. Our Essential Photo Booth requires a space AT LEAST 2.5metre long x 2.0 m wide x 2.3 metre high. The customer is responsible for ensuring power is available at the venue for the Photo Booth. The customer is responsible for providing the correct address for the venue and that the venue allows reasonable access for loading and suitable parking once the booth and equipment has been unloaded. Our photo booths can only be set up on a ground floor unless there is a ramp or an elevator. Please note if parking is not provided this will be charged to the client.
4. HIRE PERIOD
The Essential Photo Booth will arrive approximately 30-45 minutes before the hire period is due to commence. If the customer requires the booth to be set up earlier, an idle time charge will apply. It is up to the customer to ensure that the venue agrees to The Essential Photo Booth being in attendance at the agreed time. The Essential Photo Booth will be happy to liaise with the venue to assist, if required. The hire period will be for a set period as specified on the booking form and agreed by both parties before. Use will commence at the agreed time and finish at the agreed time. If we cannot start on time due to poor access, or not being allowed access as required due to the venue or other circumstances we will keep to the agreed end period for the hire. If your event simply starts late or runs late, the period of hire will still be for the agreed period and times unless we agree to provide additional hours as per our additions or to simply delay our planned start. The Essential Photo Booth agrees to have a Photo Booth operational for a minimum of 80% during this period; operations may need to be interrupted for servicing of the Photo Booth. If the Photo Booth is out of use for more than 20% of the hire period due to technical difficulties, we shall refund the customer accordingly to the amount of time that the booth is not in operation and in proportion to the amount paid for the hours of hire.
5. PAYMENT TERMS
Following payment of the 50% deposit, balance of the fees are to be paid 2 weeks prior to the event date. Payment for additional images, service and products are to be made at the time of ordering.
Prices and specifications are subject to change.
7. USE OF PHOTOS
The customer agrees that all pictures taken in the booth can be uploaded to a web gallery, unless otherwise stated and exemptThe Essential Photo Booth from responsibility of publishing the pictures. Photos taken during the event may be used to assist with advertising or any promotion ofThe Essential Photo Booth. This may include printed matter as well as online images. We will not use any pictures we think may cause offence or embarrassment to the people in the picture. We will remove any picture from our website if requested to do so. If the customer chooses to have the Facebook upload option, you take responsibility of allowing all users to upload any picture to their own Facebook page and the designated fan page.
8. SUPPLIED PRINTS, ALBUMS & OTHER MERCHANDISE
The Essential Photo Booth takes the utmost care whilst producing supplied prints, albums and other merchandise. Our products are subject to rigorous inspections and are dispatched in perfect condition. On receiving our product(s) the customer will have 7 working days to report any fault or problem due to shipping or handling toThe Essential Photo Booth. The Essential Photo Booth will rectify any fault free of charge during this time period. Faults reported outside 7 working days will be subject to costs.
9. CANCELLATION OF SERVICES
The customer may cancel their contract with The Essential Photo Booth at any given time up to 30 days before the date of the event by sending written notice to The Essential Photo Booth. The Essential Photo Booth will reimburse any monies paid LESS the booking fee which remains non-refundable. Cancellation less than 30 days before the event date will result in the payment in full. Any request for a date change must be made in writing by the customer at least 30 days in advance of the original event date. Change is subject to Photo Booth availability and receipt of a new booking contract. If there is no availability for the alternate date, the booking fee shall be forfeited and event cancelled. Any cancellation will forfeit any booking fee payment made.
10. EVENTS BEYOND OUR CONTROL
The Essential Photo Booth will make all reasonable endeavours to attend all events. Where circumstances make this impossible due to, but not limited to adverse weather, The Essential Photo Booth will contact the customer or the venue as early as possible and a full refund will be made. The Essential Photo Booth will always try to arrive at the venue at the agreed time. Where circumstances make this difficult due to severe traffic delays or vehicle breakdowns, The Essential Photo Booth will be happy to extend the end time of hire to make up for the late start. If this is not possible we will refund the customer accordingly to the amount of time delayed and in proportion to the amount paid for the hours of hire. We will however try our up most to get to your event as soon as we can and always be in contact with you.
11. LIMITATION OF LIABILITY
The Essential Photo Booth will in all instances act in what it considers to be the best of interests of the customer to take steps when required to act to protect the health and safety of booth users. Where such actions lead to an early closure of the Photo Booth, removal from service of the booth or other such action likely to cause dissatisfaction;The Essential Photo Booth limits any refunds to the amount of the original booking less the deposit. This applies in all cases. It in no way affects general public liabilities or employers liability insurance matters, which are covered separately.
In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance, the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.
12. TERMINATION OF HIRE
The Essential Photo Booth will not tolerate any abuse or threatening behaviour to any of our staff or abuse to the Photo Booth or Photo Booth equipment. If this occurs The Essential Photo Booth retains the right to terminate the hire immediately. This applies equally to you the customer and your guests. The Essential Photo Booth may terminate the hire in cases where our staff feel the equipment belonging to The Essential Photo Booth or the Photo Booth itself is in danger of being damaged or has been damaged due to the reactions of unruly behaviour of you or your guests. Wherever possible and reasonable to do so we will speak with you or the venue first to try to resolve the matter before any period of hire not provided. Moreover, you the customer will be fully responsible for any damages and expenses caused by you or your guests or other attendees at the event to the Photo Booth or Photo Booth equipment howsoever caused, with the sole exclusion of The Essential Photo Booth.
Children wanting to use the Photo Booth need to be assisted by an adult.
The client will be liable for any damage to the booth and/or other items during the booking.